To add a separator: Place your Toolbar in edit-mode. Right click the icon where you want to start a group. From the menu choose Begin a Group. You’ll see a separator appear. To remove the separator right click the icon again and again press Begin a Group so it will be unchecked. Press Close to leave edit-mode.
Ever had the feeling that the option you need the most is just too far down all sorts of menus? Well then customizing the Toolbar is probably the solution for you. This guide will explain how you can do this by means of some examples that go more advanced.
Although this is mainly targeted on Outlook note that this guide applies to practically all Office programs. Putting your Toolbar in edit-mode Before you can customize the Toolbar you’ll need to put your Toolbar in edit-mode.
To do this press; View- Toolbars- Customize The buttons won’t have functionality in edit-mode. If you want to test your modifications you must leave edit-mode by pressing Close. This window indicates that you are in edit-mode.
When you close this window the buttons will regain their functionality Adding and removing Buttons Adding and removing buttons to existing Toolbars is the basic functionality. In this example we will remove the Find button from the Toolbar and replace it with the Advanced Find button Remove the Find button:. Place your Toolbar in. Select the tab Commands. To remove the Find icon select the icon on the Toolbar and drag it down.
When the mouse pointer changes into a cross release the mouse button Add the Advanced Find button:. Make sure you are still in. Select the tab Commands. In the Categories column select Tools.
In the Commands toolbar click on Advanced Find and hold down the mouse button. Drag the icon to a location on the Toolbar so the pointer will loose the cross and release the mouse button to drop it in that location. Press Close to leave edit mode so you can press the Advanced Find icon and see the results You can add any button you want to the Toolbar. Of course you can also add the Find button back in to the Toolbar. Adding a separator Separators are the lines you see in between some button.
Their function is to create groups of buttons that hold the same basic functionality. For instance the Reply, Reply All and Forward button are placed between separators.
This is because the buttons basically to the same. The Print, Move to Folder and Delete buttons are also grouped since all these buttons will perform an action on the selected messages. To add a separator:. Place your Toolbar in. Right click the icon where you want to start a group. From the menu choose Begin a Group.
You’ll see a separator appear. To remove the separator right click the icon again and again press Begin a Group so it will be unchecked. Press Close to leave edit-mode Rearranging the Menu Always wanted that option higher into the menu structure?
In this example we place the Options button under Tools higher into the menu structure;. Place your Toolbar in. Select the Tools menu so it will expand. Select the Options item and hold down the mouse button.
Drag the button all the way up into the menu. Press Close to leave edit mode You can also place the Options item in another menu like under Edit. You can achieve this by dragging the Options item to the Edit menu and release it there. Modifying buttons You can modify how the buttons will show up in the Toolbar. In this example we will change the icon, make a text button and change the ALT+KEY shortcut combination for the button.
Changing the icon:. Place your Toolbar in. Right click any icon you want to change.
From the menu choose Change Button Image. You’ll now see a selection of icons to choose from. Choose an icon to change it Make a text button:.
Place your Toolbar in. Right click the Create a Rule icon. By default you’ll find it next to the Send/Receive button. From the menu choose Image and Text so both the icon and the name Create Rule will show as one big button Change the ALT+KEY combination An ALT+Key combination is a keyboard shortcut for a specific command like ALT+N will open the New menu and ALT+R will initiate a reply on the selected message. All the letters that can be combined with the ALT key are underlined. Since now both the Send/Receive button and the Create Rule button have ALT+C as the keyboard shortcut they don’t function anymore without pressing ENTER after you make the selection. Changing the ALT+KEY combination to one that hasn’t been used yet will trigger keyboard shortcuts again.
Place your Toolbar in. Right click the Create Rule button.
Note that the name field has a “&” sign in front of the “C”. Remove this “&” sign and type it in front of the “u” as there is no ALT+U combination yet. Press Close to leave edit-mode. Press ALT+U to test your keyboard shortcut Creating a Quick Bar All we’ve done now is editing the existing Toolbars. In this example we will create a “Quick Bar”.
Place your Toolbar in. Select the Toolbars tab.
Press the New button. Type as Toolbar name Quick Bar.
Press OK. The Assign Hyperlink dialog. Browse to a document or program or type a web address like and press OK to create a link. Press Close to leave edit mode You can also create a link to a contact to create a button that will create a new message addressed to that contact straight away.
To do this press “E-mail Address” in the “Link to” column and type the e-mail address at the top. It will automatically put “mailto:” in front of it. Tip: named Contacts and add links in it to several contacts you mail a lot. Note that you can also type a default subject Resetting the Toolbar After editing the Toolbar you might not like your customizations and want to reset a default Toolbar back to the way it was. Place your Toolbar in. Select the Toolbars tab.
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Select Standard, Advanced, Menu Bar or Web. Press Reset. Press Close to leave edit mode Force a reset You can also force a reset by renaming outcmd.dat to outcmd.old. This is quite drastic so you might only want to do this when the Toolbars don’t react the way they should and a normal reset as described above doesn’t work.
When you rename the file all customizations will be gone so also all the Toolbars, buttons, hyperlinks, ALT+KEY combinations and menus you created yourself. By default the file is located in; C: Documents and Settings%username% Application Data Microsoft Outlook Tip OneNote: Sidenote in the Toolbar is a program to capture, organize, and reuse notes. Although it’s mainly designed for Tablet PC’s it also holds great functionality you can use on a desktop computer.
When you have OneNote you might want to have your New Note shortcut we created on the Quick Bar link to a new Side Note. Browse to the location where you installed OneNote. By default this is; C: Program Files Microsoft Office OFFICE11 OneNote.exe. Right click the file and choose Send To- Desktop (create shortcut).
Right click the shortcut you just created on your Desktop and choose Rename and rename the file to SideNote. Right click the shortcut and press Properties. Select the Shortcut tab and place /sidenote behind the path in the Target field.
Press OK. Move the shortcut back from the Desktop to the place where you installed OneNote.
In Outlook place your Toolbar in. In the Quick Bar right click the New Note icon and choose Assign Hyperlink- Open. Browse to location where you installed OneNote and select the file named SideNote we just created. Press OK and then Close to leave edit-mode Press the modified button to instantly create a new SideNote.